Tag Archives: respond cards

Damask Arches - Black - Thank You Note Folder and Envelope
Wedding Planning Checklist: Section 6: Part 3

Respond cards are the most common way for couples to tally an accurate guest count, which is essential for the caterer and for seating. Although a small part of the invitation ensemble, respond cards are an important part. They save you money on food and they save you the embarrassment of not having enough seating. Here we’ve compiled a few things you should know about respond cards before sending them with your invitations.

1. Respond cards are most common, but R.S.V.P. services are also available. You are given an account with a phone number, which you include on your invitations. Guests respond via the phone number and the service manages your guest list for you. To learn more about this option, check out the original R.S.V.P. service, www.rsvpservices.com.

2. Respond cards are usually sold separately from the invitation, although Ann’s does offer value sets that include a respond card or respond postcard with the invitation, like this Dramatic Accent Invitation in Amethyst with Free Respond Cards.

Dramatic Accent - Amethyst - Wedding Invitation wtih Respond Card

3. Consider response postcards. They’re simple and economical. With postage always on the rise, the savings can really add up.

4. All respond cards include a simple verse, such as “Please respond on or before [date here],” and a place for guests to write their names. You will often see this in the form of “M” with a blank line after it. The “M” begins the guest’s title (Mr., Mrs., or Miss) and the name goes after. Many of today’s respond cards include a space for number of people attending, or number of “accepts” and number of “rejects.”

5. Menu choices are included on the respond card if you decide to go that route.

6. The respond-by date should be three to four weeks before the wedding. You will need time to contact guests who have not responded and to create a final guest list. The caterer will need the head count two weeks before the wedding.

Damask Arches - Black - Thank You Note Folder and Envelope

7. Respond cards come with printed respond envelopes for no extra cost at Ann’s. The respond envelopes should include the return address of the person keeping track of the guest count. This could be the bride and groom, or the task could be assigned to a relative or close friend.

8. Respond envelopes should be pre-stamped, always. This is for your guests’ convenience and your own. You want to make responding as easy as possible since your food and seating depend on it.

9. Keep track of the responses by maintaining a numbered guest list. Write a number on the back of each respond card that corresponds with the appropriate guest on your guest list. This allows you to verify that you’re marking the correct person just in case you can’t read their handwriting.

10. Once it’s time to assemble your wedding invitation ensemble — respond card and all — read, Helpful Tips for Assembling/Addressing Your Invitations.

Instead of ordering respond cards with your wedding invitations, take a look at our respond postcards. Respond postcards save you postage costs and are a unique addition to your invitation ensemble. You can change the wording, ink color and typestyle so they coordinate beautifully with your wedding invitation.

If you’d like to eliminate the cost of a reception enclosure also, check out our corner copy option. Corner copy is printed in either the bottom left or bottom right corner of your invitation. Couples will often use corner copy to replace a reception card or for conveying important notes to guests. Click the corner copy option when personalizing your wedding invitation to see a preview of what it would look like. It’s only $5 total!

Now you can use the money you’ve saved on enclosures for other important elements of your wedding, such as ceremony accessories, reception decorations including personalized napkins or bridal party gifts.

At Ann’s Bridal Bargains, we’re all about shopping smart!

If you’re about to shop for wedding invitations, read this guide. It’s simple, quick and will help you understand the different pieces involved in a wedding invitation ensemble.

A Quick Guide to the Wedding Invitation Ensemble

Save-the-Date (not shown): Ensure a great turnout for your wedding by sending save-the-dates. Save the dates are printed with your names, the wedding date and “invitation to follow,” or any other wording you would prefer.

1. Invitation
The invitation establishes your wedding look and informs guests of the date, time, place and hosts of the wedding ceremony. Invitations are usually offered with coordinating enclosure cards. An enclosure card is any card printed with important information for the guests and enclosed with the invitation.

2. Reception Card
This enclosure card invites guests to the celebration following the ceremony. The name and address of the reception venue is listed on this card.

3. Response Card
This enclosure card is printed with guests’ names, a respond by date and number attending. The respond card is important for establishing a guest count. Envelopes are needed and are tucked into the invitation with the response cards.

4. Information Card
This enclosure card is a general-purpose card that can be used to share important details with guests. They can be used as map cards, accommodation cards, brunch invitations, rehearsal dinner invitations, etc. Information cards are extremely handy!

5. Thank You Card
Thank you cards are sent after the wedding, usually within three months. They are often printed with the words “Thank you” and left blank inside for the couple to handwrite a message. Some couples have a thank you message printed inside, but it is proper etiquette to provide a handwritten note. Couples can also choose to have their first names or a monogram printed on the cards instead of “thank you”, and use the cards as thank yous as well as note cards.

Wedding Invitation Ensemble Featured: Keep It Simple Invitation and Free Response Postcard