Tag Archives: wedding response cards

Damask Arches - Black - Thank You Note Folder and Envelope
Wedding Planning Checklist: Section 6: Part 3

Respond cards are the most common way for couples to tally an accurate guest count, which is essential for the caterer and for seating. Although a small part of the invitation ensemble, respond cards are an important part. They save you money on food and they save you the embarrassment of not having enough seating. Here we’ve compiled a few things you should know about respond cards before sending them with your invitations.

1. Respond cards are most common, but R.S.V.P. services are also available. You are given an account with a phone number, which you include on your invitations. Guests respond via the phone number and the service manages your guest list for you. To learn more about this option, check out the original R.S.V.P. service, www.rsvpservices.com.

2. Respond cards are usually sold separately from the invitation, although Ann’s does offer value sets that include a respond card or respond postcard with the invitation, like this Dramatic Accent Invitation in Amethyst with Free Respond Cards.

Dramatic Accent - Amethyst - Wedding Invitation wtih Respond Card

3. Consider response postcards. They’re simple and economical. With postage always on the rise, the savings can really add up.

4. All respond cards include a simple verse, such as “Please respond on or before [date here],” and a place for guests to write their names. You will often see this in the form of “M” with a blank line after it. The “M” begins the guest’s title (Mr., Mrs., or Miss) and the name goes after. Many of today’s respond cards include a space for number of people attending, or number of “accepts” and number of “rejects.”

5. Menu choices are included on the respond card if you decide to go that route.

6. The respond-by date should be three to four weeks before the wedding. You will need time to contact guests who have not responded and to create a final guest list. The caterer will need the head count two weeks before the wedding.

Damask Arches - Black - Thank You Note Folder and Envelope

7. Respond cards come with printed respond envelopes for no extra cost at Ann’s. The respond envelopes should include the return address of the person keeping track of the guest count. This could be the bride and groom, or the task could be assigned to a relative or close friend.

8. Respond envelopes should be pre-stamped, always. This is for your guests’ convenience and your own. You want to make responding as easy as possible since your food and seating depend on it.

9. Keep track of the responses by maintaining a numbered guest list. Write a number on the back of each respond card that corresponds with the appropriate guest on your guest list. This allows you to verify that you’re marking the correct person just in case you can’t read their handwriting.

10. Once it’s time to assemble your wedding invitation ensemble — respond card and all — read, Helpful Tips for Assembling/Addressing Your Invitations.

Respond cards are used for gathering an accurate guest count for your wedding, which is needed for both the caterer and the reception site. It pays to be diligent with respond cards. Having an accurate guest count saves money on food and rental equipment such as chairs and tables.

Respond cards are a part of the wedding invitation ensemble. After you find the invitation of your choice, you will be able to add the respond cards to your order.  They will be printed with a “respond by” date, “number attending” and choice of entrée, if you are offering one. Guests return the cards to you by the date indicated on the card, usually two weeks before the wedding. Respond cards always include envelopes unless you have chosen a separate ‘n send invitationseal ‘n send invitation, or respond postcards. The envelopes are printed with the return address of the person compiling the guest count. This person may be the bride or groom, or it may be someone helping plan the wedding such as a mother, sister or friend. Also, remember to put a stamp on each respond envelope as a courtesy to your guests.

Wedding invitations (with respond cards) are usually sent 6–8 weeks before the wedding. Keep track of respond cards from the time the invitations are sent to about two weeks before the wedding. If guests have not replied by two weeks before the wedding, it is recommended to call guests to confirm whether they are attending.

 Black damask wedding respond cards and envelopes

 

It is also recommended to finalize arrangements with a caterer about 2 months before the wedding. Once the guest count is gathered through tallying respond cards and confirmations through calling, the final guest count will go to the caterer and reception site at least one week before the wedding.